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How to use the booking system ("

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BookitLab") for DaVinci1

The samples for the DaVinci1 diffractometer are put in a queue, and the measurements are started every morning and afternoon by the lab-responsible or appointed substitute. The exact timing of your experiments is therefore not so critical here, as long as the total time is correct.

Example

Billy has 3 samples he wants to measure, and each measurement takes 15 minutes. He comes in the morning of May 2nd, and he prepares his samples and programs his measurements on the computer. When he is finished with this, the time is 10:07. He opens the web-browser and opens the booking system webpage, and creates a reservation starting at the first available slot in the future, i.e. 10:15.

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Important steps:

1. Edit the end time to get the correct total time
2. Project number (mandatory)
3. Invoice: Choose “Regular projects (Bidrag)” (this is university prices) or “Commissioned projects (Oppdrag)” (this is commercial prices for industry). Billy is an IMA master student so he chooses “Regular projects (Bidrag)”
4. Choose your organization (NTNU, Sintef, other)
5. Choose your department. If your department does not appear in the list, please tick “other (please specify in the neighbouring field)”, and type your department name in the box labelled “Department, other”
6. Sample information: here you can write what your sample contains
7. Instrument details: here you can write for example the slit size for the programs you are using (not necessary)
8. Sample position: Here you write which position you put your samples into when you left them in the queue (MANDATORY for this instrument).
9. Click “create”

IMPORTANT: The sample position is mandatory to fill in for DaVinci1. However, it is not possible to make it mandatory in the booking system without it being mandatory for all the other instruments at IMA. Therefore, the lab responsible will check that you filled in the sample position before he/she starts the measurements.

Example continues:

Other users come along with their samples: Rosalind comes along to DaVinci1 just as Billy left at 10:10. She has 4 samples for which the measurement time is 1 hour each. She is finished preparing her samples and the programming of the measurements on the computer at 10:20. Now she can make a booking for next available slot in the future, i.e. at 11:00. She reserves time from 11 to 15, and fills in the sample positions A12-A9.

Log on to bookitlab (https://core.bookitlab.com/ntnu/) using your feide user account and go to home. If you do not have a feide account please contanct the lab responsible.

Here click on the arrow box  next to the Timeline.

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Find the DaVinci1 – X-ray Diffractogram instrument in the list and click somewhere on the timeline.

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Fill in the New Reservation form using the following steps:

1. Start and end time of the reservation. Start the reservation at the next available time slot and make the duration equal to the total time you are measuring.
2. Change the user and project name is the auto filled data is not correct.
3. Add the sample position, where you put the sample in the magazine, for example D15 and D14 (Mandatory)
4. Choose the sample holder type, example: normal or Si-cavity – 10mm (Mandatory)
5. You can add any remarks for the engineer in the remakrs box (Voulentary)
6. You can add any notes to yourself in the resevation note box (Voulentary)
7. When you are done click create reservation.

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If you press the caclulate credit button it will show how much the reservation will cost.

IMPORTANT: The first time you book the instrument the status will be pending, as the engineer need to check that you have had the correct training. This will be changed to Approved if a training is confirmed, if not you will be contacted.

It you get an error message saying that you are missing the prerequisite New user training – XRD please contact the lab responsible and we will add you to the list.

Pleare remeber to write your name on the samples, the LabLab-responsible comes to the lab to start the measurements mornings and afternoons. Lab-responsible checks:

• Is your name written on the sample holder? (use only water soluble pens)
• Did you create a booking for your measurements?
• Did you fill in the sample position?

If any Before starting any measurements, if any of these are missing, your samples will be removed from the queue and put on the bench.